15 Top Payroll Outsourcing Companies and Services in 2024

To change pay rates or correct time worked, I only had to click on a cell to input the new data point. Filters along the top of the spreadsheet allowed me to easily add or remove columns of information I needed, such as bonuses, holidays, paid time off, overtime premium and overtime hours. Once I’ve reviewed the pay run, I simply had to click “approve payroll” to run my payroll for that pay period. TriNet is a professional employer organization (PEO) offering the option of payroll and HR outsourcing.

While it took longer to hear back through the chat function, I was able to reach someone in just a few minutes over the phone. The OnPay representative provided a clear answer to my question and asked if I needed anything else. I felt like the company was genuinely interested in helping me rather than selling anything. Keeping everyone in the loop helps manage expectations, ease any worries or uncertainties, and ensure your team feels informed at every step.

They also offer bank reconciliation, payroll debit cards, physical checks, and direct deposits. In addition, they’ve got a dedicated customer service team to answer all of your payroll processing questions and needs. When you are trying to outsource processing payroll, Paychex is one of the largest payroll software companies responsible for the payroll services for 8% of U.S. private-sector workers. In some cases, Gusto includes several benefits administration features in their basic Core plan that other companies for outsourcing payroll only begin to offer in their mid-tier plan. Chris Baker, president of Switch Payroll Services, said business owners should also gauge a payroll provider’s experience processing multi-state or international payroll and offering customer advice.

Despite this, OnPay’s software is surprisingly robust and makes a solid case for its use, all on its own. The payroll software you use should integrate with QuickBooks or whichever accounting software you use to keep an accurate record of payroll history in the event of an audit. Payroll software should also integrate with benefits administration software for accurate deductions and with time tracking software. Payroll refers to the total compensation a company pays employees for their work. Payroll also refers to the cash discount what is a cash discount process of calculating employees’ net pay and initiating payment to them. Whether you have one employee or 100, you’ll need to process payroll to ensure they get paid correctly and that proper records are kept.

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1. For a small in-house team, assembling such expertise may be an unrealistic demand.
2. It strips away the complex features of the broader Paychex platform to stand out as a provider of easy employee payroll.
3. If you are planning to expand your workforce, carefully consider how your payroll service cost will change while you are growing.
4. It is also best for growing businesses that need automation tools to scale their payroll and compliance efforts as they grow.
5. Bonus points if it comes with a cloud or mobile app that’s easy to use.

Once payroll was run, the software summarized how much was paid out and when. I was also asked if I wanted a reminder of when payroll should be run again. Overall, this process was self-explanatory and required no learning curve. The dashboard felt cluttered when I landed, but it did offer many tools that I needed at my fingertips. By clicking “run payroll” from the dashboard, I completed a payroll run in just a few clicks.

We can handle hiring, engagement, employee issues, payroll, benefits, compensation, talent, compliance and more. Paychex is yet another top name in payroll software, support and outsourcing. They have solutions for solopreneurs all the way up to enterprise-level organizations. And they cover needs ranging from hiring and onboarding to benefits to payroll and beyond. Put simply, the brand has a lot in common with the list entries above.

Our in-house, on-the-ground experts are easily accessible from one place — and on hand to help whenever you need it. Small businesses say that the payroll function can be one of the most time-consuming administrative tasks. First, Eddy Hire works with you to hire reliable employees to run your business. The service will post your job listings to over 100 job boards, automate candidate communication, create interview schedules, and craft digital offer letters. Direct deposit is the standard payment method, but you can also offer paper checks or prepaid cards as an additional service to your employees.

More efficient processes

Handing your payroll over to third-party providers means trusting them with sensitive data, including your employees’ details, tax information, and even their attendance records. This is a process fraught with potential pitfalls, especially if you don’t have the resources to bolster your security accordingly. Wherever money is being handled and transferred between two parties, what are assets liabilities and equity there’s always the risk of fraud. And it’s not just theft — you also need to consider your employees’ sensitive data and ensure you’re complying with local data privacy laws.

Common features to look for in payroll outsourcing services

Most services come with excellent sales and customer service reps who can help you get set up and answer questions you have along the way. True to its name, one change in the payroll system creates an automated ripple effect, updating all aspects of payroll that are impacted. For example, if an employee moves to begin a new role after being promoted, the hiring manager may change that employee’s compensation. This change initiates changes in tax withholdings, tax filings, payroll calculations, healthcare deductions and more, all without the manager having to lift a finger. Wave is a unique fit for microbusinesses and solopreneurs who pay a small team heavy in contractors and part-timers, and frequently invoice clients or customers how to calculate present value of a future amount for online payment. And, with the ability to pause the subscription, it is great for service companies such as landscapers who hire contractors often and endure off-seasons.

What are the benefits of payroll software?

Their suite of offerings help teams keep a pulse on the employee journey, from candidate to coworker to former staff. With HR outsourcing and PEO services, compliance support, and even AI-powered capabilities, ADP is a leading brand, and one to be reckoned with. And, with robust and customizable integration options, it’s well-suited to fitting alongside existing workflows and tech stacks.